Call for Abstracts / Abstract Guidelines
Conferences & Activities > 2012 SLS•MIRA•SRS Joint Annual Meeting & Endo Expo - Sep 2012 - Boston, MA

 

21st SLS Annual Meeting & Endo Expo 2012


SLS • MIRA • SRS
Joint Annual Meeting and Endo Expo 2012

MINIMALLY INVASIVE SURGERY WEEK
September 5-8, 2012
Westin Copley Place
Boston, Massachusetts, USA

Scientific Papers, Open Forum, Original Videos,
Scientific Posters, and Cyber Café Presentations


IMPORTANT DATES:
Final Submission Date for All Presentations at Conference: May 31, 2012

PUBLICATION DEADLINES:
JSLS, Journal of the Society of Laparoendoscopic Surgeons: EXTENDED to February 29, 2012

International Journal of Medical Robotics and Computer Assisted Surgery (MIRA): May 31, 2012
Journal of Robotic Surgery (SRS): May 31, 2012
 


IMPORTANT!
PLEASE READ GUIDELINES BEFORE SUBMITTING


General InformationPublication of Your SubmissionTypes of Submissions 
Abstract ContentSubmission InstructionsEthical Policies and Procedures
Online Abstract Submission Form •  Video Upload Notification Form
Download SLS E-Poster TemplateRegister for the Conference



NOTIFICATION OF ACCEPTANCE FOLLOWING REVIEW
 


GENERAL INFORMATION


The SLS•MIRA•SRS Program Committee invites the submission of abstracts for presentation at its meetings. Authors need not be members of the Societies in order to qualify for submission. The program will include scientific papers, open forums, original videos, scientific posters, and other electronic media from all specialists who are in some way involved with the use of minimally invasive surgical techniques. Specialists include general, gynecologic, urologic, plastic, orthopedic, osteopathic, pediatric, thoracic, vascular, veterinary and trauma surgeons, residents, and nurses, as well as many other fields. These submissions will contribute to the educational mission of SLS•MIRA•SRS: to increase the practitioner's comprehension of the use of both Standard-of-Care and State-of-the-Art minimally invasive surgical techniques and to increase efficacy and effectiveness of medical care and research through development and utilization of these new methods and systems.

Evaluation will be based on quality, clarity and relevance for our members, as well as the significance of the material, as judged by the Abstract Review Committee. Awards will be given for the best scientific papers, posters, and videos in various categories.

Please note:
These requirements apply to all categories of submissions.

  • All work must be original and unpublished. No materials should be submitted that have been previously presented or previously published.
  • All persons whose papers are accepted by the Abstract Review Committee for presentation must be paid registrants and be present at the conference. In the event a substitute will take the place of the original presenter, SLS must be notified at least 4 weeks prior to the meeting.
  • Each author is limited to the submission of TWO ABSTRACTS as the primary author.
  • Any copyrighted material must be accompanied by a release authorizing duplication and display for educational purposes at meetings of the Society of Laparoendoscopic Surgeons. Any identifiable individuals in videos must have signed releases permitting medical videography. Please provide assurance that releases are available, if relevant.
  • Your submission may not be reviewed or considered in the event that:
    • it exceeds the guidelines, or
    • is of inappropriate format, or
    • is not accompanied by the Abstract Submission Form, or
    • is not provided electronically in Word or RTF, or
    • is commercial in nature, or
    • the disclosure affidavit is not completed and signed
       

PUBLICATION OF YOUR SUBMISSION


The submission deadline to have an abstract published in JSLS, Journal of the Society of Laparoendoscopic Surgeons is February 6, 2012 has been extended to February 29, 2012. Abstracts received after this date will not be published but may be accepted for presentation. Abstracts will be published in the online conference supplement to JSLS.

The submission deadline to have an abstract published in the International Journal of Medical Robotics and Computer Assisted Surgery is May 31, 2012. Please contact MIRA directly for detailed information on publication in their journal.

Please do not send manuscripts with your abstract. Publication of complete manuscripts is the responsibility of the author, and not SLS. Complete manuscripts for abstracts accepted for presentation may be submitted for review for publication of the full study in JSLS, Journal of the Society of Laparoendoscopic Surgeons. To have your complete manuscript considered for publication, please submit the manuscript to JSLS according to the "JSLS Guidelines for Authors". 

Please contact MIRA and/or SRS directly for details on submitting complete manuscripts for publication in their journals.
 


TYPES OF SUBMISSIONS


Scientific Paper (oral presentations)
10 minutes for presentation plus 5 minutes for discussion. This is a category for clinical retrospective or prospective studies, a clinical series, or experimental studies with clinical results of a non-commercial nature.

Open Forum (oral presentations)
5 minutes for presentation. This category is appropriate for case studies, or a small series without statistics, with emphasis on new techniques and innovative procedures of a non-commercial nature.

Original Video (video presentations)
No longer than 8 minutes in length plus 5 minutes for discussion. Please see details for formatting located below. Videos selected will be shown in a group situation. Subject matter is restricted to new materials which offer insights into relevant ideas and techniques in minimally invasive surgical and diagnostic procedures, all of a non-commercial nature.

Scientific E-Poster (oral presentation plus poster display)
NEW THIS YEAR - 2 minute oral presentation in addition to the displayed poster. Posters must be submitted using the SLS E-Poster Template in PowerPoint. The purpose of these scientific displays is to provide summaries of findings of a non-commercial nature. For accepted submissions, SLS will enlarge the materials submitted on the template for display at the Annual Meeting and Endo Expo. Presenters do not need to bring any additional materials for exhibit.

Cyber Café Presentation
This category is for presentations that are about educational CDs, informational CDs, websites, software, or other computer-related materials. No longer than 8 minutes in length plus 5 minutes for discussion. Subject matter must be educational or practice-management based, all of a non-commercial nature. New technologies are encouraged and questions regarding this type of submission can be directed to the SLS office.
 


ABSTRACT CONTENT


The title should be short and succinct; the body of the abstract should follow logically from the title. Abstracts should contain four sections:

  • objective of the study;
  • methods and procedures used in the study;
  • results of the study; and
  • conclusions based on these results.

The first part(s) must be an introduction, stating the hypothesis, purpose, or specific objective of the study.

The second part should be a description of the study design, the subjects and the evaluation procedures used. Documentation of statistical methodology should be included in this section.

The third part of the abstract should be devoted to a summary of the results of the study, which should support the final conclusion of the paper, and these must be stated in the abstract. Please do not include qualitative statements such as "supporting evidence will be provided at presentation," etc.

The abstract should be closed with a brief statement of the conclusions of the study. Any data provided must either support, confirm, modify, or refute the purpose of the objectives of the particular study.

Authors whose primary language is not English should have their papers checked for linguistic accuracy by a person skilled in the English language and medical terminology.

Abstracts that do not comply with the required format will be returned for editing.

 


SUBMISSION INSTRUCTIONS


No more than two submissions as a first author/presenter will be accepted. Registration brochures for the conference will be sent approximately 3 months prior to the conference, and conference fees will need to be paid by the discounted early bird registration deadline for members and presenters if your materials are accepted for presentation. Abstracts that are not submitted in compliance with these instructions, are not in the requested format, or are not received prior to the deadline date may not be considered for evaluation. If you have any questions or difficulties with your submission, please contact the SLS office via Abstracts@SLS.org.

All Types of Submissions
(Note: poster presenters must also follow the Scientific E-Poster Submission Instructions; video presenters must also follow the Video Submission Instructions)

  • An online Abstract Submission Form must be completed for each Abstract submitted. No more than two submissions as a first author/presenter will be accepted.
  • NEW THIS YEAR - You can attach your abstract (250 words or less) to the online Abstract Submission Form. 
  • If your abstract text is not complete at the time you are filling out the online submission form, you can paste the abstract text into the body of an email (no document attachments please) addressed to Abstracts@SLS.org with the subject line to read Abstract: Your Last Name, Your First Name.
  • If sending by email, send a separate email for each abstract. Your abstract will not be accepted for consideration until both the Abstract Submission Form and abstract text are received.
  • Your abstract text, whether submitted via the online form or in an email, must include the following: abstract title, authors' names with degrees, and hospital or institution affiliation (these are not included in the 250 word count).
  • Do not include tables, diagrams or graphics with the text. All data must be in narrative form.
  • All text should use upper and lower case letters, including the title.
  • Do not use abbreviations in the title or body of the abstract. 
  • Provide authors' names, first name followed by the last name, and degrees. The first author will be considered the presenter unless otherwise noted.
  • Abstract text that does not comply with the required format will be returned for editing.
  • Authors whose primary language is not English should have their papers checked for linguistic accuracy by a person skilled in the English language and medical terminology.


Scientific E-Poster Submission
In addition to submitting the plain text of your abstract according to the Submission Instructions for all types of submissions, poster presenters must also submit the SLS E-Poster Template in PowerPoint.  For accepted submissions, SLS will enlarge the materials submitted on the template for display at the Annual Meeting and Endo Expo. Presenters do not need to bring any additional materials for exhibit. 

Submit your e-poster as follows:

  • Download the SLS E-Poster PowerPoint Template
  • Complete each section of the template (5 slides): Title, Authors, Abstract, and Affiliation; Detailed Background and Objectives; Detailed Methods and Procedures; Detailed Results and Conclusions; Disclosure
  • Embed figures (pictures or charts; do not include video) in any available blank space. Slides will be re-formatted, if necessary, for clarity
  • Name the file with Your Last Name, Your First Name
  • NEW THIS YEAR - You can attach your Poster Slide to the Abstract Submission Form.
  • If your poster slide is not complete at the time you are filling out the online submission form, you can email the completed PowerPoint template, along with the plain text of your abstract, as outlined in the instructions for all types of submissions, to Abstracts@SLS.org
  • Abstracts must still adhere to 250 words or less guideline. Please do not make modifications to the slide other than those requested or required for accurate submission of your materials.
  • Poster slides that do not comply with the required format will be returned for editing.
  • Authors whose primary language is not English should have their poster slide checked for linguistic accuracy by a person skilled in the English language and medical terminology.


Video Submission
NEW THIS YEAR - In addition to submitting the text of your abstract according to the Submission Instructions, you must upload your video to our channel on YouTube. 

To upload your video:

  • Visit www.YouTube.com
  • Sign in with User Name: SLSVideoReview, Password: AbstractsSLS1
  • Upload your video
  • Copy / write down the link (URL) for the video you uploaded
  • Complete the Video Upload Notification Form to notify us that you have uploaded your video and provide us with the link.

All productions must:

  • be no longer than 8 minutes
  • file size no larger than 2GB
  • include titles and a spoken narrative explaining the objectives of the procedure and the methods used during the procedure.
  • conclude with the results or purpose of the procedure
  • be in preferred format of MPEG or QuickTime (wmv, avi, and mov files are acceptable)
  • recommended resolution: 1280x720 (16x9 HD) and 640x480 (4:3 SD); frame rate of 24 fps or higher
  • mp3 audio recommended
  • videos that do not comply with the format requirements will be returned for editing

Commercial advertising or promotion of products will not be accepted. All or any industrial sponsors should be tastefully acknowledged in an appropriate manner at the beginning or end of the production tape.
 


PLEASE NOTE THE FOLLOWING AUDIO/VISUAL EQUIPMENT PROVISIONS:


a)  Computers will NOT be provided onsite for conference participants. For presentations that require the use of a computer, participants are required to bring their own laptops with VGA output (Mac or PC). If you do not have a laptop with VGA output, you will need to make arrangements with another presenter to ensure that you have access to a computer onsite.


b) Bring two copies of your presentation to the conference; one loaded to your laptop and a back-up copy on a CD ROM, or USB Flash Drive.

c) Each presentation room will be provided with projection equipment and microphones.

IMPORTANT: Internet connection will NOT be available in the presentation rooms. Do not use “live” links in your presentation, as you will not be able to access them.

If your Scientific Paper or Open Forum presentation includes video:

  • Create a folder on your desktop
  • Name the folder
  • Save the video file and the PowerPoint presentation file together in the desktop folder you created.  (NOTE: If you do not save your video file and presentation together in the same folder your video will not run. If you have multiple videos, they must all be saved in this folder.)
     

NO COMMERCIAL VIDEOS, CDS, SOFTWARE, OR OTHER ELECTRONIC MEDIA WILL BE ACCEPTED FOR EVALUATION.

Unless we have written notification otherwise, your video will be retained for use at SLS conferences, including internet and other media for educational purposes, and will be added to the SLS Video Lending Library.

SLS reserves the right to use submitted materials for educational purposes.

 

QUICK LINKS:


Questions? Call SLS at (305) 665-9959, fax your inquiry to (305) 667-4123, or send an e-mail to
Abstracts@SLS.org

 

Updated 02/16/12    www.SLS.org  |   www.Laparoscopy.org The Laparoscopic Surgery Information Source


 

 
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